March 9, 2009
Commissioner Spicer, Commissioner Mayo, and Commissioner Thurlow were all present for a regular meeting beginning at 8:30 a.m. The minutes for March 2nd and March 3rd were approved as printed. Payroll in the amount of $126,683.05 was reviewed and approved. Bills in the amount of $19851.34 were reviewed and approved.
NRP refunds 08NRP128 through 08NRP136 were reviewed and approved in the amount of $5297.03.
Gailen Tyrell, Landfill Director and Caryn McAdams, Big Lakes Development Director, met with the Board to discuss the costs and the advantages of placing a paper shredder at the Big Lakes Development location. Mrs. McAdams reported that she has clients that are willing and able to work if the shedder was placed at Big Lakes. Commissioner Mayo made the motion to purchase a Destroyit 4005SC shredder from Central Office Service & Supply at the cost of $3950. Commissioner seconded and the motion passed unanimously.
Pam Kemp, EMS Director, reported to the Board that the Clay County EMS has been selected and approved o participate in the second group of EMS agencies in the state to begin using the new Kansas EMS Information Systems which is used for Electronic patient records. Mrs. Kemp also discussed the need to upgrade the radios within the EMS Department. Commissioner Thurlow made the motion to purchase five 128 channel mobile radios and two portable radios from Homman Electronics at a cost of $2583. This is to be paid out of the EMS budget. Commissioner Mayo seconded and the motion passed unanimously.
This week is recognized as Severe Weather Awareness Week. Storm Spotter Training will be held Tuesday March 10th at 7:00 p.m. at the First Baptist Church meeting room.
Jami Williams, Economic Development Director, discussed two applications for the Revolving Loan Program with the Board. Commissioner Mayo made the motion to approve the loan applications as presented. Commissioner Thurlow seconded and the motion passed unanimously. Ms. Williams also informed the Board she would be attending the Oklahoma University Economic Development Institute training on April 19th through April 23rd. This training is to become a Certified Economic Development Director. Commissioner Thurlow made the motion to pay the registration fee of $1250 and the use of the county car to attend this training. Commissioner Mayo seconded and the motion passed unanimously.
Commissioner Mayo made the motion to approve the Clay County half page ad for the Flint Hills Travel Guide as presented per draft #1. Commissioner Thurlow seconded and the motion passed unanimously.
Chuck Dunn, Sheriff, met with the Board to give his weekly report. The updating of radios in the Sheriff’s Department was discussed. Rick James, County Attorney, joined the meeting. The liability of issuing burn permits while a burn ban is in effect was discussed. With all in agreement the burn ban was left in place.
Steve Liby, Highway Administrator, informed the Board that all of the storm shelters are in place for the County Departments. Several projects and roads throughout the County were discussed.
Stephen McAnally, County Appraiser, requested that the following statement be included in the minutes.
The Clay County Deputy Appraiser reported that the number of personal property renditions returned is significantly lower than in previous years. The renditions were mailed December 31, 2008 and taxpayers are reminded that the filing deadline for Personal Property is March 15th, 2009. If you are the owner of any personal property located in Clay County, whether you received a rendition or not, you are required by law to report said items to the Clay County Appraiser’s Office on or before March 15th every year to avoid late filing fees. Penalties are not subject to local abatement.
The Board Adjourned at 11:30 a.m.
Michael W. Spicer, Chairman Kayla Wang, County Clerk