February 23, 2009
Commissioner Spicer, Commissioner Mayo, and Commissioner Thurlow were present at a regular meeting beginning at 8:30 a.m. Minutes were approved as printed. Payroll was reviewed and approved in the amount of $141,023.89.
Riley Rankin, Brad and Laurene Logan, K- State Archaeologists met with the Board to discuss the Artifact collection that belongs to Mr. Rankin. These items have all been extracted within Clay County and are between 700 and 5,000 years old. Mr. Rankin will donate this collection to Clay County to be displayed within the Courthouse for all Clay County citizens to enjoy. The Commissioner’s will have a display case built for these items.
Pam Kemp, EMS Director, presented a video to the Board which has been filmed by Riley, Clay and Sedgwick County EMT’s to help recruit EMT’s of all levels. This video will be used at the local Career Fair at the Clay Center Community High School. Mrs. Kemp presented a new fee study to the Board. These fees have not been changed since 2006. Commissioner Thurlow made the motion to adopt the new EMS fee schedule as per line item H presented. Commissioner Mayo seconded and the motion passed unanimously. A $4,000 EMS Scholarship will be paid to Rhonda Meyerhoff EMT to further her education to become a paramedic. This is to be paid out of the General Fund.
Greg Vahrenberg, Piper Jaffray Managing Director, gave a presentation to the Board on the refinancing of the Counties 1997 A & B General Obligation Bonds with an approximate net savings of $85,419.33 to the County. Commissioner Thurlow made the motion to hire Piper Jaffray to refinance outstanding bonds. Commissioner Mayo seconded and the motion passed unanimously.
Chuck Dunn, Sheriff, met with the Board to discuss Controlled Burns within the County. The Board would like to remind all citizens of the Resolution for Controlled Burns. Call the Sheriff’s Department to report when an individual is going to burn. A violation of this Resolution is a Class B misdemeanor and punishable by a fine of not more than $1,000 and six months in the Clay County Jail.
Gailen Tyrell, Landfill/Noxious Weed Director, met with the Board. The Annual Noxious Weed Report to the Department of Agriculture was signed by the Board. Recycling was discussed and Commissioner Mayo made the motion to purchase a roll off container box for glass with a tarp to cover in the amount of $3696.01 from Custom Manufacturing. Commissioner Thurlow seconded and the motion passed unanimously.
Steve Liby, Highway Administrator, met with the Board. Bids for corrugated tubes were opened as follows: Welborn Sales, Inc- Salina, KS. - $25,805.00
J & J Drainage Products, Inc. – Hutchinson, KS. - $29,885.84
Commissioner Thurlow made the motion to purchase corrugated tubing from Welborn Sales, Inc. in the amount of $25,805 Commissioner Mayo seconded and the motion passed unanimously.
Also, bids were opened for steel planks used for bridge decking as follows:
Welborn Sales, Inc – Salina, KS. - $19,476
This was the only bid received. Commissioner Mayo made the motion to accept the bid from Welborn Sales, Inc in the amount of $19,476 Commissioner Thurlow seconded and the motion passed unanimously. Dale Hershberger, KDOT, contacted Mr. Liby about a bridge that is located in the NE corner of the viaduct. The Board signed a letter to KDOT regarding Clay County Bridge Number M.8-13.9 requesting that the private drive and/or bridge be closed and removed with a new access road to be built going west of the private drive and north of the creek to the road called Pogues Road. Mr. Liby has found a 2007 Chevy 5500 to use as a service truck for the Highway Dept for field work. Commissioner Mayo made the motion to purchase this truck from Reed Company LLC., Wamego, Kansas in the amount of $40,000. Commissioner Thurlow seconded and the motion passed unanimously. Arnie Knoettgen, Mayor of Morganville City, joined the meeting. The stimulus package that may be available to the County and Cities was discussed. Permission was given to pursue and fill out applications to try and get some of this money to help out within the County.
Stephen McAnally, County Appraiser, met with the Board. The NRP Program and a replacement laptop were discussed. Commissioner Thurlow made the motion to purchase an Acer laptop from Central Office Service and Supply in the amount of $1380 to be paid out of the NRP funds within the General Fund. Commissioner Mayo seconded and the motion passed unanimously.
Commissioner Mayo made the motion to move $250,000 from the Highway Department Budget, $10,000 from the Sheriff’s Department Budget and $5,000 from the EMS Department Budget. These amounts will be moved to the General Fund as a Fuel Holding line item. Commissioner Thurlow seconded and the motion passed unanimously.
The Board adjourned at 12:15 p.m.
Michael W. Spicer, Chairman Kayla Wang, County Clerk