Commissioner Spicer, Commissioner Mayo, and Commissioner Thurlow were present for a regular meeting beginning at 8:30 a.m. Minutes were approved as printed.

Mike Scott, Scott’s Electronics, presented a new proposal for the Counties cell phone plan with Alltel. The Board will review and make a decision at a later date.

Stephen McAnally, County Appraiser, met with the Board to discuss his re-appointment as the Clay County Appraiser. Commissioner Thurlow made the motion to sign Resolution 2009-05 to re-appoint Mr. McAnally as the Clay County Appraiser for the term of 4 years. The salary shall be paid at a base rate of $50,000 the first year and an increase of 2.5 % each year during the term of this agreement on the 1st of July. Also, the salary for Zoning Administrator will be $500 per month the first year and an increase of $100 per year during the term of this agreement. Commissioner Mayo seconded and the motion passed unanimously. Commissioner Mayo made the motion to go into Executive Session under the Personnel Exception for 5 minutes beginning at 9:02 a.m. with the Commissioners, Mr. McAnally, and the County Clerk present. Commissioner Thurlow seconded and the motion passed unanimously. The regular meeting resumed at 9:07 a.m. with no action taken during the Executive Session. Commissioner Mayo made the motion to create a position on the wage scale for Orion Administrator at a base pay of $ 11.01. Commissioner Thurlow seconded and the motion passed unanimously.

Arnie Knoettgen, County Maintenance, informed the Board that he will be meeting with Master Gardner Program to take care of the flower bed around the Volunteer Defenders Soldier Statue. Mr. Knoettgen reported that the sound system located in the Courtroom is completed with the changes that were made to make it better to hear. Vernon McGee and Jason Liby, McGee Roofing, joined the meeting to present two proposals for the Courthouse and the Pavillion Hall located at the Fairgrounds. The Board signed the proposals and McGee Roofing will begin repair as soon as possible.

James Hedstrom, US Cellular, met with the Board to discuss the proposal that he presented last week. The Board informed Mr. Hedstrom that a decision will be made at a later date.

Deney Geist, J-Net Warnings, LLC., met with the Board to present a new storm siren that he has a pending patent on. Mr. Geist would like to donate a siren to Clay County to be placed in a rural location where no other siren can be heard. If agreed upon, there would need to be an installation and operator agreement for all parties to sign. This siren will sell for $15,000 and Mr. Geist will place one in Clay County at no cost. The Board informed Mr. Geist that they would think of a location and let him know at a later time.

Chuck Dunn, Sheriff, gave his weekly report to the Commissioners.

Pam Kemp, EMS Director, discussed the Swine Flu, cell phones, tornado sirens, and ambulance replacements with the Board.
Shawn Slingsby, PBA Architects, contacted the Commissioner’s by phone. The preparation and the procedures for the Courthouse Renovation were discussed. This remodel will need to be done in different steps as the funding is available.

Casey Fraser, Martin Caterpillar, Chadd Blackwood, Murphy Tractor, and John Forshee, United Bank & Trust were present for the review of the possible financing options for the purchase of motor graders. The financing would be for $200,000 with three annual payments beginning February 10, 2010.
Union State Bank – 3.93%
Citizens National Bank – No Bid
Clay County National Bank – 3.99%
United Bank & Trust – 4.47%
This will be referred to Mr. Liby and left for study with a decision being made next week.

The County received a payment of $500 from Twin Valley Communication, Inc. for the Right-of-Way Easement.

The Board received a faxed recommendation from Gailen Tyrell, Landfill/Noxious Weed, to accept the low bid of $7000 submitted by KanEquip, Inc. Commissioner Mayo made the motion to purchase the 2009 Rhino FR10 mower from KanEquip, Inc at the cost of $7000. Commissioner Thurlow seconded and the motion passed unanimously.

The Board adjourned at 12:40 p.m.


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Michael W. Spicer, Chairman Kayla Wang, County Clerk